Adult Tournaments Information & FAQ.
Who may participate?
All clubs are welcome to participate in the Asia Pacific Football Tournament regardless of country as long as your meet the age requirements.
Number of players per team & Age control
There is a strict 12 players per team limit in order to ensure all players have a good opportunity to play.
All your players must be able to show proof of age and identity. We recommend that your players use the same shirt number throughout the tournament. If a team wishes to question the age of a player, they must do so prior to the start of their match or the result of the current game will stand.
Age verification can be done in the following methods for team submissions.
- Government issued ID.
- Birth Certificate
If your team is found to be breaking the age rule, or a player is not registered, the punishment is at the sole discretion of the organizer. All decisions are final. In addition, any team breaking the age rule will be banned from the tournament for the following year of competition.
Categories of participation
Category A – Hotel accommodation:
Hotel booking through APFT. The fee is inclusive of hotel and breakfast. Contact your country manager for pricing and availability. Lunch and dinner vouchers for meals at nearby restaurants can be purchased. Transportation from/to airport and fields for international teams is included only upon request and confirmation.
Category B – Own accommodation:
Teams arranging their own accommodation. The fee is inclusive of the tournament fee only.
Food
We are proud to offer a number of food options for you at the field as supplied by vendors. We will have both local and international food types available at a cost to be determined by the supplier.
Special Food
For people with special food needs/allergies we are able to arrange this. If you wish to order Vegetarian/Vegan/Gluten Free or other food the cost is 15 USD minimum per person per meal. The price depends on the specific request. These meals must be requested before the registration deadline and paid in advance.
Team information
All registered teams in The Asia Pacific Football Tournament Series are responsible for supplying the requested items. The includes fees, team information, and special requests before the registration deadline apply.
For some events we may utilize an online score/result keeping system. In this event we may not use a physical version at the event.
Until further notice, after registration is confirmed and fees paid. We will work with you directly to support all needed information and other requirements.
Prizes & Trophies
Teams will be divided into 1, 2, or 3 group on the 2nd day depending on the total number of teams. This will help ensure the maximum/fair number of games compared to other groups.
For teams reaching the finals in each age group’s top bracket, each player may receive a medal. The team receives a specially designed APFT trophy. Third place may also receive a team trophy and medals based on the format and organizer discretion.
For teams reaching the finals in the lower bracket of each age group, there will be a trophy for both teams. Medals are not guaranteed.
In addition to the trophies and metals for the regular competition results, we may also award:
- MVP awards to field and goal keepers,
- Fair play,
- Team spirit,
- Other special awards.
Finally, there may be other benefits and prizes awarded based on skill or challenge based games.
All awards are given based on the sole discretion of the organizing committee and event staff unless otherwise stated for each event.
Insurance & Responsibility
Important dates & Times
Early Bird – If you team wants to take advantage of early bird pricing your team fee must be paid in full prior to the deadline. If transfer is not completed by the date, the price and balance due will be reflected. Partial payments and or deposits are not refundable and non-transferable.
Payment Deadline – If you miss the payment deadline given to you by the organizing team, the APFT reserves the right to give your place to another team. In this event, any payment made will not be refunded or transferred.
Game Times – If you are late to your game, your team may be penalized at the sole discretion of the referee and organizer. You are expected to be ready to play your game and be on the field at the original scheduled time regardless of any delays.
The APFT reserves the right to amend these rules as needed for whatever reason they deem fit. In the event that a date/time is changed we will inform parties through our “Press” section of the website, social media, and emails accordingly. No advance notice may be given based on the circumstance.
Age Category Information:
Men & Women
OPEN 18+ > All players must be 18 years of age at the time of the event.
VETS 35+ > All players must be 35 years old except for two field players and one goalkeeper. These three players may be 30-34. All players must reach the required age in the calendar year.
MASTERS 45+ > All players must be 45 years old except for two field players and one goalkeeper. These three players may be 40-44. All players must reach the required age in the calendar year.
SUPER MASTERS 55+ > All players must be 55 years old except for two field players and one goalkeeper. The two field players may be 50-54, and goalkeeper may be 45 or older. All players must reach the required age in the calendar year.
Please note that women may participate in the men’s division and may be 1 age group younger as long as they are 18 at the time of the event.
If a team does not have any players below the age restriction there is no benefit.
What is the registration deadline?
The final deadline for making a registration is three (3) months before the scheduled event, if the age bracket is not already completely full.
However, we encourage team’s to register, and offer them early bird pricing to be confirmed farther in advance of each event.
Early Bird payments are non-refundable, but may be transferable at the organizer’s discretion based on the date of notification.
Please note that we will make cutoff points for the total number of teams that enter due to location optimization and time constraints. If you need more information, please let us know.
Local Transportation
Return transfer between airport terminal in Ho Chi Minh and your accommodation is included in the accommodation fee if you registered for that category. Note that there is only one return transfer per team/group included.
The transfer is exclusively for teams, and NOT for accompanying people. Transfer must be booked in advance with your hotel and is managed by the hotel. If you require additional transportation for your entire group, please let us know and we will be happy to book you a separate vehicle through APFT directly.
Transportation to the fields each day can be done via Taxi, Grab, or private transfer. If you require private transfer we can arrange trip based, or all day rental rates for cars and buses up to 35 seats. These reservations must be completed at least 2 weeks before the tournament. Availability is limited, for more information contact us directly after registration.
Accommodation booked through APFT
We take your stay with our partner hotels seriously and we hold them to high standards. That standard also goes for your team’s actions as well when staying with us.
As such, we reserve us the right during the tournament if needed to move a team from a hotel to another comparable hotel if needed. We also reserve the right to dismiss you from a hotel or remove/ban you from the tournament.
If you are found in violation of the local law which might have criminal implications, or in violation of hotel rules on multiple occasions we will act accordingly. This information may be shared with the local authorities if needed.
For teams with booked accommodation through APFT, the team manager as indicated on the Participants list is responsible for the team. Good behavior and safety during the entire tournament weekend is paramount for everyone.
Cancellation, Postponement of The Event, and Force Majeure
In the event that the tournament can’t be held or is postponed due to events beyond the control of the tournament organizers (force majeure*) or due to events which are not attributable to wrongful intent or gross negligence or the tournament organizers, the tournament organizers cannot be held liable by any party for any damages, costs or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses etc.
If your team is not able to attend the event as planned for any reason we will try to fill your place, however we can not guarantee it and your payment of any fees is considered a binding agreement and reservation of your place which may not be refunded.
Not limited to the above mentioned circumstances and based on the information available, the tournament organizers reserve the right to either retain the entire registration/accommodation fee and to use it for a future tournament, or offer another solution a their sole discretion. No other options are available.
*The Asia Pacific Football Tournament Series and anyone working on behalf of it is in no way responsible for injury or economic loss which may arise in the case of war, warlike events, civil war, revolution, country lockdowns for any reason, civil disturbances, or because of the actions of the authorities, strikes, lockouts, blockades, or similar events.
Payments
All payments need to be done before the final deadline. Any team missing payment or with partial payment forfeits both their space and any payment made.
The registration fee or deposit must be paid within 10 days of submitting the registration online. Final payment is due before the final deadline. Accommodation fee must be paid no later than 5 calendar days after booking. If the cost of accommodation has not been paid for 5 calendar days after its due date, the APFT has the right to cancel your registration without any right to a refund or compensation for the registered team/club. In this event, the hotel availability and price may change.
All payments need to be done in 1 of the following methods:
Paypal* – N/A if sent as friend and family. 4.5% if sent as business transaction.
Bank Transfer* (All bank charges on both sides)
Credit Card* – $25USDflat fee included at the time of payment.
*Please note that any fees associated with bank transfers are the responsibility of the sender. This includes any fees on both sides of the transaction.
Once we receive the payment of your registration fee we will confirm your registration.
All payments should be completed in USD. If there is any issue with the payment receipt we will update you on our payment deadline dates. If you need additional information, please contact us directly.